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Microsoft Dynamics GP Alternatives: Which One Will Revolutionize Your Business?

Doors in a field, representing the concept of choice

Written by Laura Schomaker

March 28, 2024

Replacing Microsoft Dynamics GP may seem radical, even preposterous, but wait until you discover alternatives.

Plugging the right substitute into your business has the power to revolutionize it.

This is not about swapping one enterprise resource planning (ERP) system for another. It’s about uncovering the best Microsoft Dynamics GP alternative that can propel your business forward.

Imagine a world where you replace tedious, manual processes with automation brilliance. Where financial reporting isn’t a monthly headache, but a real-time showcase of your business health. This isn’t just possible, it’s today’s reality.

Let’s enlighten you on the options that offer a seamless transition and greater capabilities. An exciting era for your business starts here.

Top Microsoft Dynamics GP Competitors: Revolutionizing Business Operations

  • Introduction to the rapid progress in business software solutions.
  • An overview of three significant competitors—Acumatica, NetSuite and Dynamics 365 Business Central.
  • Insights into the characteristics and user opinions of each software.

Acumatica: The Adaptive ERP Solution

Business operations can become more adaptable and responsive with Acumatica, a newer but notable ERP. It caters to small and medium-sized businesses, offering a variety of modules, including finance, distribution, CRM, and project accounting.

Built on a cloud and mobile technology platform, Acumatica provides accessibility for users wherever they may be. This flexibility, coupled with its comprehensive ERP features, makes it a game-changer for businesses seeking to enhance their operational efficiency.

Acumatica’s Features and Benefits

Key Features:
  • Modular Architecture: Acumatica has a modular architecture that allows you to license only the modules you need and add more as you grow.
  • Industry-Specific Editions: It is available in five different editions—General Business, Distribution, Manufacturing, Retail-Commerce, and Construction—to meet specific industry requirements.
  • Robust APIs: Acumatica has robust APIs for rapid integration.
  • Role-Based Views and Dashboards: It provides role-based views and dashboards for business, finance, IT, operations, and sales and marketing leads.
  • Mobile and Remote Work Capabilities: Acumatica is built for remote and mobile applications.

  • Flexibility: Acumatica provides flexible cloud hosting options for both public and private cloud to keep data secure and accessible.
  • Scalability: It easily adapts to your business’s changing needs without major overhauls.
  • Affordability: Acumatica is a cost-effective choice, with pricing based on your needs.
  • Future-Proof and AI-Enabled: Acumatica is future-proof and AI-enabled.
  • Supports Remote and In-Field Collaboration: It supports remote and in-field collaboration.

Browse these sites to gather further details on Acumatica’s features and benefits.

Acumatica user opinions

With user feedback, Acumatica receives positive feedback for its diverse functionality and flexibility. Users appreciate the ability to customize the ERP to suit their unique business needs.

A quick sample of Acumatica reviews from real users

“When it comes to business software, Acumatica is without peer. The system is fantastic, and because it exists in the cloud, it can be accessed from any device at any time. It’s easy to use, and you can tweak it to meet your specific requirements.” —Review Source: Capterra “Acumatica makes coordinating daily tasks and project resource planning so easy that we can control them to ensure they are completed to the required standards. It is easy to use for all team members at all levels.” —Review Source: Capterra “Acumatica has enabled us to improve field interaction, simplify operations, and make quick decisions without lengthy meetings. Acumatica enables progress tracking and bottlenecks along the project lifecycle, as well as cross-departmental collaboration to discuss, answer general inquiries, collect data, and automate processes, allowing employees to focus on problem-solving and follow-up tasks more efficiently.” —Review Source: Capterra

NetSuite: The High-Volume Cloud ERP Solution

NetSuite is built for high-volume businesses that require extensive automation and advanced inventory management capabilities. It helps manage all aspects of business operations, from customer relationship management to e-commerce.

NetSuite’s Features and Benefits

Key Features:
  • Integration: NetSuite provides a central view of essential financial, operational, and business data that can be shared across the organization in near-real-time.
  • Automation: It automates repeatable business tasks, such as payroll, order processing, invoicing, reporting, and more.
  • Data Analysis: With NetSuite, employees can collect different information and use it to make informed decisions.
  • User-Friendly Business Intelligence: It offers built-in, customizable dashboards.
  • Scalability: NetSuite is scalable, allowing businesses to add functionality as they need it.
  • Industry Optimization: It provides industry-specific solutions.
  • All-in-one Business Solution: It manages core functions, including finance and accounting, inventory, orders, procurement, CRM, HR, PSA, and omnichannel commerce.

  • Increased Business Efficiency: By integrating and automating essential financial and operational functions, NetSuite increases business efficiency.
  • Cost Savings: The SaaS model eliminates the maintenance and upgrade costs that come with on-premises solutions.
  • Accelerated Growth: NetSuite provides the tools necessary for businesses to nurture growth.
  • Flexibility: Businesses can add functionality as they need it without worrying about infrastructure and staff resources.
  • Access to Real-Time Data: NetSuite gives leaders a real-time, 360° view of the business.

Browse these sites to gather further details on NetSuite’s features and benefits.

User Opinions

Using NetSuite, many businesses have simplified operations, saved time from manual entry, and experienced increased accuracy. It’s highlighted for being intuitive and easy-to-use, although customization can be challenging.

A quick sample of NetSuite reviews from real users.

NetSuite provided our once disjointed business with one source of truth. All users now have access to an all-around view of our customers, making business decisions easier and allowing information to be readily available in real time. —Review Source: Capterra For small businesses, I would not recommend NetSuite. The licensing is very expensive, and you ideally need a certified NetSuite professional on staff to use the software to its full potential. The customer service experience was also lacking, but that tends to be ubiquitous across most platforms in this genre. For big businesses that can dedicate staff to the maintenance and configuration of the application, there are endless possibilities, and you are likely to find everything you need all in one software bundle. —Review Source: Capterra I really like the analysis in real time, it is an ideal software to find efficient solutions to any problem that has been presented to us; it has good visibility of our business; I like it because it is a very adaptable software, the power of automation that it offers is very efficient, navigation is simple, it allows us to be scalable. —Review Source: Capterra

Dynamics 365 Business Central: The All-in-One Business Management Software

Another competitive alternative to Dynamics GP is Dynamics 365 Business Central. Unlike many competitors, it seamlessly integrates with other Microsoft products such as Office 365, Power BI, and Azure, enhancing productivity by allowing users to work within a familiar ecosystem. Its intuitive user interface, built on the same UI as other Microsoft applications, offers a shorter learning curve for many users.

Dynamics 365 Business Central’s Features and Benefits

Key Features:
  • Deep Integration: Seamless integration with other Microsoft products such as Office 365, Power BI, and Azure.
  • Comprehensive Business Management: All-in-one solution for managing finances, operations, sales, and customer service.
  • Scalability: Ability to grow with your business, allowing you to add or remove functionality as needed.
  • Real-Time Insights: Provides real-time visibility and analytics to track performance and act with insight.
  • Automated Tasks and Workflows: Automates and secures business processes through easy-to-create workflows and audit trails.
  • Role-Based UI: Delivers a flexible, role-based user experience that is easy to personalize.

Browse these sites to gather further details on Dynamics 365 Business Central’s features and benefits.

  • Increased Productivity: By integrating with familiar tools like Excel and Outlook, it increases productivity.
  • Informed Decision Making: Real-time analytics and forecasting tools help in making informed decisions.
  • Cost-Effective: Being a cloud-based solution, it reduces the cost and complexity of managing IT infrastructure.
  • Improved Customer Service: It helps in delivering a better customer experience by providing a unified view of the customer data.
  • Business Growth: Its scalability and flexibility support business growth and change.

User Opinions

Dynamics 365 Business Central is often praised for its integration with other Microsoft products and flexibility. While some find the user interface and workflows to be a bit confusing, most make themselves at home with the system after training and practice.

A quick sample of Dynamics 365 Business Central reviews from real users

“Dynamics 365 Business Central is a robust ERP solution that provides small and medium-sized enterprises with the scalability and flexibility they require to manage their finances, supply chain, sales, and service activities. Its cloud-based platform provides customers with simple access to data as well as a variety of customization choices. Customizations can be complicated, and pricing might be an issue for small organizations. Overall, Business Central is a good option for companies that want to streamline their processes and increase their overall efficiency.” —Review Source: Capterra “Managing this software requires a lot of practice. You have to get familiar with it before you run important reports and invoices. If there are too many processes at once, it can run slow and even block you out, so you’ll have to wait until the system gets less busy.” —Review Source: Capterra “Every firm/business needs a solution for managing Daily Ledger, Inventory management, Supply chain management, Process Management, Accounting management, HR management, Profit Management, etc – Dynamics 365 Business Central has everything available in a single software which can be accessed on all types of devices running on different platforms. It provides flexibility to the users to work from anywhere/ anytime by having authorized access. It has top-level encryption to keep your data safe and keeps a log of it in its database to compare and analyze data according to our need.” —Review Source: Capterra

Replacing Microsoft Dynamics GP: Making the Right Choice

  • Indisputable factors in choosing ERP solutions: cost, features, user-friendliness, and customer support.
  • A thorough analysis of the transition process from Microsoft Dynamics GP to a new ERP system.

Factors to Consider When Replacing Microsoft Dynamics GP

Weighing the variables to decide on an ERP solution needs a methodical approach. Critically examining aspects such as overall costs, available features, user-friendly interfaces, and robust customer support is key to make the apt choice.

Overwhelming upfront costs can cause budget blowouts. Finding a solution that fits your budget is key. Be sure you understand the total cost, which encompasses software licensing, system software, implementation services, and future upgrade expenses. It’s important not to make a buying decision until you consider the total cost of ownership and expected ROI for all potential systems. Need help to figure out how to calculate this? Check out our two-part blog series.

Next, look for unique features that align with your business needs. The ability to have a tailored system that grows with your business needs is a game-changer. A system that enables you to keep track of customer interactions, automate repetitive tasks, and visualize data, helps to simplify business processes, and improve decision making.

A user-friendly ERP system enhances employee productivity. When the system is complex, a protracted series of time-consuming training sessions may be required, obstructing smooth workflow. An intuitive and user-friendly system ensures that your team can start strong.

Lastly, but not least, reliable customer support holds significance. Having a responsive customer support team can save the day when technical glitches occur and ensure unwelcomed visitors are promptly dealt with.

Transitioning from Microsoft Dynamics GP to a New ERP Solution

Moving from Dynamics GP to a new ERP solution entails detailed planning around data migration and employee training.

An often overlooked but vital aspect of transitioning is data migration. Involving tasks from identifying what data to keep, cleanse or discard, to safeguarding sensitive data during the move. The process involves many details, and you must take care to mitigate any consequential errors. Proper planning ensures a seamless data transition and minimal disruption to business productivity. For more information on the data migration process and issues to look out for, check out this blog article.

Transitioning also entails investing in comprehensive training programs. Organizations need to ensure employees are comfortable using the new system. This could include different training methods – on-site training, webinars, online tutorials, or user manuals. While this may seem like a massive task, remember that an adequately trained workforce is a significantly more productive one. The promise of advanced features and less manual time-consuming tasks in the new ERP solution can serve as a positive impetus for learning. Training options vary from one ERP vendor to another. So, don’t overlook this key point in your system evaluations. If your team requires additional training beyond what the vendor offers, your implementation consultant should be able to help.

Choosing the Change Maker for Your Business

Selecting a Microsoft Dynamics GP alternative is no small task. Options like Oracle NetSuite, Dynamics 365 Business Central, and Acumatica all bring unique value to the table, each with diverse capabilities and benefits. To see how the popular Dynamics GP alternatives we’ve discussed today stack up against each other in terms of the full feature sets they offer, we recommend visiting your favorite software review site, or looking at this side-by-side comparison we put together for you on G2.

Knowledge is power. Armed with the comparisons and guidelines for finding a GP alternative we have laid out here, you are better prepared to navigate the decision-making process and choose a new solution that better aligns with your business’s current needs.

Ready to take the leap? Start by setting a clear outline of your requirements. From there, evaluate how each alternative aligns with your criteria—don’t forget to consider growth potential.

If you get stuck along the way and need a little expert help to get your search back on track, schedule a one-on-one consultation with our Dynamics GP migration experts. We’ll discuss your needs and make recommendations to suit your business now and in the future.

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