QuickBooks vs Dynamics GP: An in Depth Look
Are you looking for alternatives to QuickBooks? Let’s talk about why so many in your shoes choose Dynamics GP (Great Plains).
If you’ve outgrown your entry level accounting tool and have been looking for an alternative to QuickBooks for a while now, you are probably familiar with the five key questions our experts suggest you ask during the evaluation process. If not, learn more about the best way to choose an alternative to QuickBooks here.
Now, using those key questions as our guide, let’s compare Great Plains accounting software vs QuickBooks.
1. How easy is the system to learn and use?
Being a Microsoft product, Dynamics GP is built to look and feel like the Office products you’ve used for years. That means you and your team will be able to get up to speed quickly. Dynamics GP is a unique alternative to QuickBooks in that when you upgrade to it you won’t have to spend a lot of valuable time participating in training or adapting to an unfamiliar interface. In addition to looking and feeling a lot like Microsoft Office, Dynamics GP also offers a user experience that is tailored to each person’s role. Users can easily set up customized dashboards to conveniently display the information that is most important to them.
2. Does the solution support different work styles?
While Dynamics GP doesn’t have a mobile app, it still makes it simple for users working outside the office to access the system on their mobile devices. First introduced with Dynamics GP 2013, the web client makes it easy for users to access the system anytime, anywhere without needing a VPN or remote desktop access. All you need is a web browser and your GP Web client credentials.
As it stands right now, much of Dynamics GP’s financial, supply chain/inventory management, manufacturing and business intelligence/reporting capabilities are available through the web client. Additional features will be added regularly, including those around human resources, project accounting and field services to make it even easier for users to work on the go.
3. Does the vendor offer deployment options that fit my needs?
Many small business owners looking at Microsoft Dynamics GP as an alternative to QuickBooks are looking for a system that lets them choose from a variety of deployment options. Dynamics GP can be deployed either on premise or in the cloud, hosted by a partner like Intelligent Technologies Inc. Either way, you remain in control of your data and always know where it is stored. To learn more about Dynamics GP hosting by Intelligent Technologies, click here.
4. What kind of after sales support does the vendor offer?
Microsoft Dynamics GP, which is updated twice every calendar year, is sold, and supported through a worldwide network of partners like Intelligent Technologies, Inc. And, when you choose to work with us you get access to our expert team who will walk you through the entire process, from software selection through implementation to training and ongoing customer support. Learn more about what sets Intelligent Technologies Inc. apart from other Microsoft partners.
5. Does the vendor understand the needs of small and midsize business?
At Intelligent Technologies Inc. we have over 30 years’ experience serving small to medium-size businesses just like yours. We specialize in a wide variety of industries including hospitality, professional services, manufacturing, distribution and logistics, financial services, and pharmaceuticals/medical technology to name a few. Learn more about our industry expertise.
Furthermore, we understand that each business has unique needs, and we have the expertise to help you customize Dynamics GP or any of the other business management solutions we offer to fit your specific needs.
Additional reasons why so many companies choose Microsoft Dynamics GP when they compare Great Plains vs QuickBooks.
Proven ROI
By adopting Microsoft Dynamics GP, small and medium-sized businesses can expect a positive return on their investment. A nucleus research study reveals 87% of businesses achieve a positive ROI within 21 months on average. A proven track record like this is key when you want to be sure you’re putting their limited resources to wise use.
Rich feature set
Microsoft Dynamics GP offers an extensive range of advanced accounting features, plus functionalities that go beyond financials. Its far-reaching capabilities span human resources, project management, distribution, manufacturing, and more. So, in a single user-friendly system, small businesses gain a comprehensive tool to manage their operations efficiently, enhance productivity and drive growth.
Scalability
Small businesses need a software solution that’s as ambitious as they are. One that’s ready for growth. Microsoft Dynamics GP, with Microsoft SQL Server, offers scalable architecture capable of supporting hundreds of users at once. This ensures that as your business expands, Dynamics GP can seamlessly adjust to the increased workload without sacrificing performance.
User-friendly business intelligence
When comparing Great Plains software vs QuickBooks, the superiority of Dynamics GP in reporting becomes crystal clear. With a report library approximately double the size of QuickBooks’, you get easy access to the critical information you need to build smart strategies. Better yet, users can easily customize Dynamics GP’s reports to meet their needs and quickly share them across departments.
Advanced customization capabilities
Microsoft Dynamics GP offers extensive customization options. This means the system is ready to adapt to the way your team works, rather than dictating rigid processes they must follow. With robust development tools and integration with other Microsoft products, Dynamics GP provides the flexibility other systems lack.
Multi-company management
Managing multiple companies can be challenging, but Dynamics GP simplifies the process. With its ability to handle multiple companies within a single database, Dynamics GP makes it easy to consolidate reporting, share data, and centralize control. Finally, having a comprehensive view of your organization that enables streamlined operations and informed decision-making isn’t just the stuff of dreams.
Workflow automation
Dynamics GP excels in workflow automation. Specifically, it offers advanced features to automate approvals, notifications, and document routing. This eliminates manual tasks, reduces errors, and ensures smoother operations. By leveraging workflow automation in Dynamics GP, you can enhance efficiency, streamline processes, and allocate resources more effectively.
Advanced inventory management
Unlike QuickBooks, Dynamics GP provides advanced inventory management features that cater to the needs of growing small businesses. With support for multiple costing methods, serial/lot tracking, bin/location management, and advanced pricing structures, Dynamics GP empowers users to manage complex inventory requirements efficiently. Finally, you can optimize costs, minimize stockouts, and improve customer satisfaction.
Robust security and user permissions
Data security is paramount for small businesses. Dynamics GP offers robust security features, allowing businesses to define user roles, permissions, and access levels. With Dynamics GP, you can confidently safeguard your financial and operational data, mitigating the risk of data breaches and ensuring compliance with security regulations.
Integration with other systems
Dynamics GP seamlessly integrates with other Microsoft products, including Office 365, Power BI, and SharePoint. This integration enables streamlined collaboration, advanced data analysis, and comprehensive reporting across different platforms. By integrating Dynamics GP with existing systems, you can leverage the power of a connected environment, enhancing efficiency and data-driven decision-making.
Extensive third-party ecosystem
Dynamics GP enjoys a thriving ecosystem of third-party applications and add-ons that extend its functionality even further. These partnerships provide small businesses with access to a wide range of innovative solutions that cater to their industry specific needs. By extending your Dynamics GP software with these tools, you can make the most of your investment, while further streamlining processes and boosting productivity.
Strong support and community
Microsoft provides comprehensive support for Dynamics GP, ensuring that small businesses receive regular updates, bug fixes, and new feature releases. Additionally, its active user community serves as a valuable resource, enabling users to access shared knowledge and best practices.
Want to Learn More About Dynamics GP?
As a leading Microsoft Partner, we have been working with Dynamics GP since 1991. In that time, we have helped hundreds of organizations boost productivity and streamline operations with Microsoft Dynamics GP. Simply fill out the form to learn about our support options, register for your custom demo, or to request more information.
