Which is right for you?

QuickBooks vs Dynamics GP: An in Depth Look

Are you looking for alternatives to QuickBooks? Let’s discuss why so many in your shoes choose Dynamics GP (Great Plains).

If you’ve outgrown your entry level accounting tool and have been looking for an alternative to QuickBooks for a while now, you are probably familiar with the five key questions our experts suggest you ask during the evaluation process. If not, learn more about the best way to choose an alternative to QuickBooks.

Now, using those key questions as our guide, let’s compare Great Plains accounting software vs QuickBooks.

How easy is the system to learn and use?

Being a Microsoft product, Dynamics GP is built to look and feel like the Office products you’ve used for years. That means you and your team will be able to get up to speed quickly.

Dynamics GP is a unique alternative to QuickBooks. When you make the switch, you won’t have to spend a lot of time training or adjusting to a new interface Besides feeling a lot like Microsoft Office, Dynamics GP also offers a user experience that is tailored to each person’s role. Users can easily set up customized dashboards to conveniently display the information that is most important to them.

Does the vendor offer deployment options that fit my needs?

Many small business owners comparing Microsoft Dynamics GP vs QuickBooks are looking for a system that lets them choose from a variety of deployment options. Dynamics GP can be deployed either on premise or in the cloud, hosted by a partner like Intelligent Technologies Inc.  Either way, you remain in control of your data and always know where it is stored. Learn more about Dynamics GP hosting by Intelligent Technologies.

What kind of after sales support does the vendor offer?

Microsoft Dynamics GP, which is updated twice every calendar year, is sold, and supported through a worldwide network of partners like Intelligent Technologies, Inc. And, when you choose to work with us you get access to our expert team who will walk you through the entire process, from software selection through implementation to training and ongoing customer support. Learn more about what sets Intelligent Technologies Inc. apart from other Microsoft partners

Does the vendor understand the needs of small and midsize business?

At Intelligent Technologies Inc. we have over 30 years’ experience serving small to medium-size businesses just like yours. We specialize in a wide variety of industries, including hospitality, professional services, manufacturing, distribution and logistics, financial services, and pharmaceuticals/medical technology to name a few. Learn more about our industry expertise.

We understand that each business has unique needs, and we have the expertise to help you customize Dynamics GP, or any of the other business management solutions we offer to fit your specific needs.

Compare Great Plains vs QuickBooks: Additional Considerations

Proven ROI

By adopting Microsoft Dynamics GP, small and medium-sized businesses can expect a positive return on their investment. A nucleus research study reveals 87% of businesses achieve a positive ROI within 21 months on average. A proven track record like this is key when you want to be sure you’re putting their limited resources to wise use.


Rich feature set

Microsoft Dynamics GP offers an extensive range of advanced accounting features, plus functionalities that go beyond financial management. Its far-reaching capabilities span human resources, project management, distribution, manufacturing, and more. So, in a single user-friendly system, small businesses gain a comprehensive tool that goes far beyond what QuickBooks offers to manage their operations, enhance productivity and drive growth.


Small businesses need a software solution that’s as ambitious as they are. One that’s ready for growth. Microsoft Dynamics GP, with Microsoft SQL Server, offers scalable architecture capable of supporting hundreds of users at once. This ensures that as your business expands, Dynamics GP can seamlessly adjust to the increased workload that comes with a large number of users without sacrificing performance.

User-friendly business intelligence

When comparing Great Plains software vs QuickBooks, the superiority of Dynamics GP in reporting becomes crystal clear. With a report library approximately double the size of QuickBooks’, you get easy access to the critical information you need to build smart strategies. Better yet, users can easily customize Dynamics GP’s reports to meet their needs and quickly share them across departments.

Advanced customization capabilities

Microsoft Dynamics GP offers extensive customization options. This means the system is ready to adapt to the way your team works, rather than dictating rigid processes they must follow. With robust development tools and integration with other Microsoft products, Dynamics GP provides the flexibility other systems lack.

Multi-company management

Managing multiple companies can be challenging, but Dynamics GP simplifies the process. With its ability to handle multiple companies within a single database, Dynamics GP makes it easy to consolidate reporting, share data, and centralize control. Finally, having a comprehensive view of your organization that enables streamlined operations and informed decision-making isn’t just the stuff of dreams.

Workflow automation

Dynamics GP excels in workflow automation. Specifically, it offers advanced features to automate approvals, notifications, and document routing. This eliminates manual tasks, reduces errors, and ensures smoother operations. By leveraging workflow automation in Dynamics GP, you can enhance efficiency, streamline processes, and allocate resources more effectively.

Advanced inventory management

Unlike QuickBooks, Dynamics GP provides advanced inventory management features that cater to the needs of growing small businesses. With support for multiple costing methods, serial/lot tracking, bin/location management, and advanced pricing structures, Dynamics GP empowers users to manage complex inventory requirements efficiently. Finally, you can optimize costs, minimize stockouts, and improve customer satisfaction.

Robust security and user permissions

Data security is paramount for small businesses. Dynamics GP offers robust security features, allowing businesses to define user roles, permissions, and access levels. With Dynamics GP, you can confidently safeguard your financial and operational data, mitigating the risk of data breaches and ensuring compliance with security regulations.

Integration with other systems

Dynamics GP seamlessly integrates with other Microsoft products, including Office 365, Power BI, and SharePoint. This integration allows for efficient collaboration, advanced data analysis, and extensive reporting across various platforms. By integrating Dynamics GP with existing systems, you can leverage the power of a connected environment, enhancing efficiency and data-driven decision-making.

Extensive third-party ecosystem

Dynamics GP enjoys a thriving ecosystem of third-party applications and add-ons that extend its functionality even further. These partnerships provide small businesses with access to a wide range of innovative solutions that cater to their industry specific needs. By extending your Dynamics GP software with these third party integrations, you can make the most of your investment, while further streamlining processes and boosting productivity.

Strong support and community

Microsoft provides comprehensive support for Dynamics GP, ensuring that small businesses receive regular updates, bug fixes, and new feature releases. Additionally, its active user community serves as a valuable resource, enabling users to access shared knowledge and best practices.

Want to Learn More About Dynamics GP?

As a leading Microsoft Partner, we have been working with Dynamics GP since 1991. In that time, we have helped hundreds of organizations boost productivity and streamline operations with Microsoft Dynamics GP. Simply fill out the form to learn about our support options, register for your custom demo, or to request more information.