Without efficiency your business can’t survive.Help it thrive with the right tools
Running a successful distribution or logistics company means juggling the demands of your customers with that of your suppliers. And because competition is tough and profit margins are tight, the rules of the game are constantly changing. To stay competitive, distributors need the right set of tools at their fingertips.
A modern ERP designed tailored for wholesale distribution can help you manage your entire business from end to end, from sales to sourcing and everything in between. Having a single logistics solution to manage it all helps to streamline processes and improve visibility, so you can adapt quickly as customer demand or your supply chain shifts.
Why Distribution and Logistics Companies Need an ERP
Having a clear understanding of what inventory you need to keep pace with customer demand helps to make sure you can deliver products on time without having to turn customers away due to poor planning. Predictive analysis available in many modern ERP systems allows you to create accurate forecasts based on past trends, no psychic needed.
While manual processing may work for small distributors and having human contact with each order can be a good thing, it is very hard to scale. One of the first problems growing distributors often face streamlining inventory management. To assist with this, modern logistics solutions can help you track items across multiple warehouses, even showing you what is in transit and alerting you when it’s time to reorder items. Having this kind of visibility into your inventory not only makes the warehouse worker’s job easier, it also helps to improve customer satisfaction.
Accurate and complete reporting
Your inventory is not the only place a modern ERP can help improve visibility. It can also help track performance in all other areas and compile that information into real time reports. No longer do you have to wonder whether the information you’re looking at is up to date, or spend hours creating a report before you know what strategic adjustments you should make.
Handling every aspect of a logistics or distribution business manually is tedious and requires a large staff. Even then, manual processes are often error prone. Modern logistics solutions can ease your workload and help avoid errors before they ever become a problem. Once you map out your processes, the software will make sure you follow the same steps each time.
Understanding what’s happening in your business at any point in time is helpful in all industries. But because distribution and logistics involve so many moving parts, this can be difficult. The right logistics solution helps bring all the pieces together. Finally, you can follow your products all the way from procurement to final sale and beyond. When you can see exactly where your pain points or bottlenecks lie, it is much easier to make smart decisions that have a real impact.
You face fierce competition and as they say the early bird gets the worm. The quicker you can respond to customer demands or resolve issues, the more likely you are to beat the competition and build a loyal customer base. By helping you streamline processes, a modern ERP system can reduce lead times and improve data accuracy. And, when combined with a CRM system, they can help you manage every customer interaction, ensuring each person gets a consistent experience across all touch points.
Logistics Solutions We Recommend
Key features for Distribution and Logistics Companies
Supply chain management
- Manage every aspect of the supply chain, from beginning to end.
- Trace the journey of raw materials from start to finish.
- Satisfy the customers’ appetite for data and instant gratification; a Web portal makes it easy to provide product availability and delivery timeframe information.
- Utilize real-time data; Reduce errors with bar codes and scanners.
- Optimize warehouse layout, picking methods, and movement procedures.
- Fulfill orders on time.
- Plan for future needs with critical forecasting.
Business intelligence and analysis
- Offer decision makers easy access to all critical information.
- Employ online analytical processing (OLAP) applications.
- Reduce costs thanks to improved efficiency.
- Automate laborious manual processes across departments and focus instead on efficient operations that contribute to the bottom line.
- Enjoy the flexibility to test new strategies and seize new opportunities.
- Automate transaction processing and payment adjustments.
- Improve financial control with complete audit trails.
- Organize financial information with accounting structures that adapt to the needs of each business.
- Build Excel-based budget templates.
- Perform in depth analysis of financial, sales, and purchase data.
- Deliver insightful data to decision makers on a regular basis via refreshable reports.
- Take control of payables and receivables.
Acumatica Cloud ERP
Key features for Distribution and Logistics Companies
Purchase Order Automation
Generate purchase orders based on inventory replenishment algorithms and your current stock level. It automatically places orders with the vendor that best fits your price and delivery timeframe requirements.
Sales Order Discounts and Promotions
Manage discounts with ease. Whether you would like to offer your customers a simple volume discount or multiple discount options per item, Acumatica handles it with ease. You can even define your company’s policies for price overrides.
Ship large volumes of product using predefined packaging rules. Using that information, Acumatica generates labels, determines packaging needs and confirms shipment for multiple orders, all with just a few quick clicks.
Today’s customers expect you to keep them in the loop throughout the entire buying process. Acumatica makes this simple by automatically emailing customers when their sales order status changes and sending them tracking information when their order ships.
Simplify the way you handle requisition requests, get bids, create quotes, manage purchases and fulfill orders. This is especially useful when requisitions involve multiple suppliers and products.
Inventory Bin and Location Control
Organize your warehouse for peak efficiency using inventory bins and location controls. If you have multiple warehouses, you can specify the transactions and items it should allow at each location, the cost of the items and their picking priority.
Inventory Lot and Serial Numbering
Keep precise control of each item in your inventory by assigning it a serial number. Acumatica can assign lot and serial numbers automatically or you may enter the manually when you assemble, issue or receive inventory items. Regardless of who assigns them, you may choose to link serial numbers with different valuation methods, depending on product type.
If you need to transfer inventory between warehouses, Acumatica can help you track it. It stores location information in the system and keeps it up to date in the goods in transit general ledger account.
Approvals and Workflow
Create workflow rules that fit your sales and purchase order processes. It can base rules upon vendor information, the order type, order amount, discount amount or transaction specific details.
Partial and Merged Receipts
Combine multiple purchase orders into one receipt. Enter multiple bills for a single receipt. Track when each of your purchase orders are partially or fully received.
Always have the most up-to-date freight costs for each of your shipments, print labels and track items throughout the entire shipping process using the tracking numbers provided by your carrier (available in the US only).
Why Distribution and Logistics Companies Love Working with Us
We’ve served the technology needs of SMBs for over 25 years. Since the beginning, ERP and CRM systems have been the focus of our business. No matter how complex your needs, chances are we have tackled something similar before. If you need customizations, our expert staff can help with those as well.
The human touch
Should you need help with your software, our friendly NC based staff will there for you. No more searching for an answer yourself, or wasting time trying to figure out who you should call.
Resources to Help You Find the Right Logistics Solution
Not sure whether you should keep or replace your old accounting or ERP software? Our experts share some of the key factors that signal it may be time to put your old software out to pasture. Plus, try out our easy 10 question quiz for an instant recommendation on the smart choice for your business.
We’re back for part two in our discussion of how much does a new ERP cost. In this post, we look at the ROI portion of the ERP cost equation. Learn what factors to include in your ERP analysis and try out a handy online calculator that makes what can be a daunting task much easier.
How much does a new ERP cost? This is a simple question with a not so simple answer. To get it right, make sure you go beyond the obvious and consider the total cost of ownership for the new system. Learn the factors that go into this and learn how to calculate it.
Videos, White Papers, and Case Studies
What’s New In Dynamics GP 2018
Acumatica Distribution Capabilities Demo
A new ERP System doesn’t have to slow your schedule—or your business
Your distribution business is ready to take the next leap forward. But what about your ERP system?
Finding the right ERP for distribution companies like yours is a delicate balancing act. On the one hand, you want to take advantage of innovations such as mobile functionality and the Internet of Things (IoT). On the other hand, choosing a new system from a crowded field of competitors can seem like a daunting task—but it shouldn’t be.
True Cloud vs. Fake Cloud: How Companies Can Tell the Difference in Distribution
There’s no shortage of business software for distributors. Some of it calls itself “cloud software.” But most of it can’t give you real-time visibility into your sales, order management, inventory, purchasing, production and services, and accounting information.
Don’t settle for fake cloud software. Discover how to find a true cloud solution—and learn what it can do for your business.
Key Performance Indicators for Distribution
When it comes to improving your business performance, data is a good thing. But having too much data can be even worse than not having enough—you’ll get so buried in reports that you’ll miss the most important indicators of your business health.
Focus on distribution KPIs to get a clearer picture of your business with less effort.
Distribution Management System Evaluation Checklist
There are plenty of distribution management systems on the market, but only one is right for your business. You’ll discover which one when you filter through all the features and capabilities and identify what’s most important to you and your staff.
Selecting an ERP distribution management and accounting system to run your business is a decision that will affect your company for many years. Many products offer the same or similar features, and it can be confusing to sort out what’s important and what’s not. This tool can help.
Cloud ERP Software for Wholesalers and Distributors
Wholesale and distribution is far too complex for a one-size-fits-all ERP system. So, don’t make the mistake of thinking all cloud ERP systems are created equal. Learn which features and technology matter most—and then start forming your short-list of vendors.
You can do all that and more with a free authoritative buyer’s guide from TEC.
4 Strategies for Smatrer Inventory Control
Inventory is a major investment for most companies and lower inventory is often an important management objective. However, simply lowering inventory without a plan is likely to increase the incidence of shortages, disappointing customers and losing business.
This paper will present four seemingly simple – but proven – strategies for smarter inventory control.
Dynamics GP Case Study: IMEL
IMEL, a Chilean company that produces electrical parts and markets
products such as switches and electrical outlets under the Sinthesi brand,
began operations in 2015. To meet its future projections, the company
decided from the beginning to utilize an ERP system that allowed it to
control supply, production and invoicing. IMEL selected Microsoft Dynamics
GP and hosted it in Azure’s cloud. With this solution, it could save money on
infrastructure and gained greater availability and performance.
Acumatica Case Study: Superprem Industries
Superprem imports sinks, faucets, small appliances, and related household products from China and Europe. It sells and distributes its products to plumbing retailers throughout Canada under brand names such as Kruger Living, Kinetic Home Products, and Pearl Sinks and also has a subsidiary company called Barak Building Supplies.
Soon after Kevin Chiang joined the family wholesale business as Chief Business Development Officer in 2013, he recognized Superprem Industries’ financial systems were in need of an upgrade. The company, headed by his brother Woody Chiang, CEO, and with sales of more than $5 million, had been running an outdated instance of Sage at each of its four locations across Canada. Doing so caused a number of operational and financial reporting inefficiencies, mainly inaccurate inventory. To expand into new territories, Superprem needed a robust, cloud-based financial system that could provide much better insight into operations.